Texas Public Information
Every Texas-taxable entity must file a Public Information Report (PIR) each year, even if no franchise tax is due. The PIR ensures the Comptroller’s office—and the public—has up-to-date ownership and contact information for corporations, LLCs, partnerships, and other entities with Texas nexus. Missing or incomplete PIRs can lead to notices, late-filing fees, or suspension of franchise privileges. This guide shows you exactly how to complete and submit your 2025 PIR by the May 15 deadline.
Applicable Tax Authority & Code References
- Filing Requirement: “Each taxable entity … that is organized in Texas or has nexus in Texas must file Form 05-102, Texas Franchise Tax Public Information Report (PIR), annually to satisfy filing requirements”.
- Statutory Authority: The PIR obligation is set out in Tex. Tax Code § 171.203 (“Public Information Report”) and enforced under Chapter 171 of the Texas Tax Code.
- Signature/Certification: An electronically filed PIR satisfies signature requirements per Tex. Tax Code § 171.203(d); mailed reports must be signed by an officer, director, partner, member, or other authorized person.
Forms to File by May 15, 2025
- Public Information Report (PIR): Form 05-102
- Ownership Information Report (OIR): Form 05-167 (if any owner holds ≥ 10%)
- Extension Request: Form 05-164 (to extend both PIR/OIR and franchise tax filing to Nov. 15)
Deadline: All PIRs, OIRs, and extension requests must be filed or postmarked by May 15, 2025 (or the next business day) to avoid late-filing fees.
Detailed Example
Innovative Apps LLC is a Texas LLC with two 50% members and total revenue under the no-tax-due threshold. To complete its 2025 PIR:
- Download Form 05-102 (PDF) from the Comptroller’s site.
- Section A: Enter entity name, taxpayer number, and mailing address.
- Section B: List each member owning ≥ 10% of the entity—here, Member A and Member B, each with 50% ownership.
- Section C (if needed): Provide additional officer or director contacts.
- Signature Block: Have an authorized member sign and date the report.
- Submit:
- Electronically via WebFile (no signature needed)
- By Mail to:
Texas Comptroller of Public Accounts
P.O. Box 149348
Austin, TX 78714
Result: Innovative Apps LLC meets its PIR obligation and avoids a $50 per-report late-filing fee.
Step-by-Step Compliance Guide
- Determine Filing Requirement
- All taxable entities (corporations, LLCs, partnerships, professional associations, etc.) with Texas nexus file PIR.
- Gather Ownership & Contact Data
- Identify all owners with ≥ 10% interest (for OIR: Form 05-167).
- Confirm corporate officers or authorized representatives.
- Download & Complete Forms
- Form 05-102: Sections A–C for entity info, ownership, and contacts.
- Form 05-167: Only if any owner meets the 10% threshold.
- Form 05-164: If you need a filing extension.
- Review & Sign
- For mailed reports: sign in the certification section per § 171.203(d).
- File or Extend
- Electronically via WebFile: upload PDFs and submit.
- By Mail: use certified mail; address to P.O. Box 149348, Austin, TX 78714.
- To extend: file Form 05-164 by May 15 to move deadline to November 15.
- Retain Proof
- Save WebFile confirmation or USPS receipt.
- Monitor Notifications
- Watch for Comptroller notices—failure to file can lead to forfeiture of franchise tax privileges.
Conclusion
Completing your Texas Public Information Report accurately and on time (May 15, 2025) is crucial to maintaining good standing and avoiding fees. By following this step-by-step process—gathering ownership data, filling out Form 05-102 (and Form 05-167 if needed), signing, and submitting—you’ll satisfy your annual reporting obligations with ease.
Schedule a Meeting to ensure your PIR and related filings are flawless and fully compliant.
About Our CPA
Anshul Goyal, CPA, EA, FCA, is a licensed Certified Public Accountant in the United States and admitted to practice before the IRS as an Enrolled Agent. He represents clients in tax litigation, specializes in cross-border compliance for U.S. businesses and Indian nationals, and delivers tailored tax planning strategies.
Disclaimer
This blog provides general informational guidance and does not constitute tax, legal, or accounting advice. Consult a qualified professional regarding your specific situation. Anshul Goyal, CPA, EA, FCA, and Kewal Krishan & Co. disclaim liability for actions taken based on this content.
FAQs
1. What is a Public Information Report?
A PIR (Form 05-102) is the annual ownership/contact information report required of all Texas-taxable entities.
2. Who must file an Ownership Information Report?
Any entity with one or more owners holding ≥ 10% interest must also file Form 05-167.
3. When is the PIR due?
PIRs (and OIRs) are due on the franchise tax report due date—May 15 (or next business day).
4. Do no-tax-due businesses need to file?
Yes. Even if no franchise tax is owed, you must file PIR to maintain compliance.
5. What are the penalties for not filing?
A $50 late-filing fee per report; continued failure can lead to forfeiture of franchise privileges.